About Us Right to Information

Right to Information Act 2005

Right to Information Act, commonly known as RTI, came into force with effect from 12th October 2005. Full text of the RTI Act can be seen at http://righttoinformation.gov.in 

Information under Section 4(1) (b) of the RTI Act 2005.

Particulars of organizations functions and duties of the Embassy of India, Sao Tome

Article 4 (1) (b) (i) of the Right to Information Act, 2005

The Embassy of India is presently housed in a rented premise in the Maianga Area of Sao Tome, the capital of Angola -the host country. It is also concurrently acreditated to Equatorial Guinea and Sao Tome& Principe. It is a small mission with the Ambassador being assisted by 8 India based personnel. Basic information for the public and updates about its activities are made available in the website which is updated from time to time.

The function and duties of the Embassy of India, Sao Tome can be summarized as follows:

1. Representing India in its country of accreditation- Angola and countries of concurrent accreditation- Equatorial Guinea and Sao Tome & Principe.

2. Promoting friendly relations with the receiving state as also its people, including NRI/ PIOs;

3. Negotiating agreements on various issues with the authorities of the receiving state.

4. Extending consular facilities to foreigners and Indian nationals abroad.

Powers and duties of the employees of the Embassy of India, Sao Tome

Article 4 (1) (b) (ii) of the Right to Information Act, 2005

Financial powers of the employees of the Embassy of India , Sao Tome  have been detailed in the Delegated Financial Powers of the Government of India Representatives Abroad.

Other powers of the designated officials of the Embassy of India, Sao Tome are derived from the Passport Act. This Act is already on the MEA web-site.

Other duties of the officers and employees of the Embassy of India flow from the Allocation of Business Rules.

Procedures followed in the decision making process, including channels of supervision and authority Article 4 (1) (b) (iii) of the Right to Information Act, 2005.

The guidelines for office procedures have been published by the Ministry of External Affairs which encompasses those items of work that are frequently encountered by its officers. The Mission follows the Procedure indicated in the Manual of Office Procedure for decision-making. Generally the Attache puts up a note with proposed action with the help of staff in accordance with instructions from the controlling authority. The Attache normally submits the file to a Second / First Secretary who is assigned with the responsibility with regard to the particular case- depending on subject matter. The First/ Second Secretary, in his turn, submits to the Ambassador who is the final decision - making authority in the Mission.

Norms set by the Ministry for the discharge of its functions.

Article 4 (1) (b) (iv) of the Right to Information Act, 2005

Work allocation is done by the Ambassador outlining tasks and area of responsibilities of each Mission personnel. Periodic checks and reviews are made by the controlling authorities to ensure smooth discharge of work.

Rules, regulations, instructions, manuals and records held by or under the control of the Ministry of External Affairs of used by its employees for discharging its functions

Article 4 (1) (b) (v) of the Right to Information Act, 2005

1. IFS PLCA (Pay, Leave and Compensatory Allowances) is already available in electronic format but only for official use. These Rules are applicable to the officers posted in Indian Missions and Posts abroad

2. Financial Powers of Government of India’s representatives Abroad: (For official use only.)

3. Passport Manual (For official use only.)

4. Visa Manual (For official use only.)

Statement of the categories of documents that are held by the Ministry or under its control. Article 4(1) (b) (vi) of the right to Information Act , 2005.

The following documents are held by the Mission :

1. Classified and unclassified documents related to India’s relations with Angola, ST&P and Equatorial Guinea.

2. Unclassified documents including Joint statements, declarations, Agreements and MOUs.

3. Passport and Consular services application forms.
4. Diplomatic list of foreign missions in Angola.

5. Telephone List of Indian Missions in other countries and of the Ministry of External Affairs.

Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof.

Article 4 (1) (b) (vii) of the Right to Information Act, 2005.

The Consular Officer and staff maintain contact with members of Indian community in Angola and take into account their views and opinions in discharge of duties having a bearing on the Indian citizens abroad.

Statement of boards, councils, committees and other bodies Article 4 (1) (b) (viii) of the Right to Information Act, 2005

Committee formed for management of Indian Community Welfare Fund wrt. to Angola shall make available public statements through website, as and when issued.

Article 4 (1) (b) (ix) of the Right to Information Act, 2005

Article 4 (1) (b) (x) of the Right to Information Act, 2005
The monthly remuneration received by each of its officers and employees including the system of the compensation as provided in its regulations.

Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The Mission does not have any subsidy programmes.

Particulars of recipients of concessions, permits or authorizations granted by the Ministry of External Affairs

Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

Mission does not grant any concession, permit or authorization.

Particulars of facilities available to citizens for obtaining information
Article 4 (1) (b) (xv) of the Right to Information Act, 2005

Facilities/ medium for the Indians citizens to obtain information from the Mission : website, Telephone. e mail and appointments on request.

4(1)(b)(xvi) Name designations and other particular of the Public Information Officer

Name and Contact Details of Designated Officers in the Embassy of India, Sao Tome & Principe:

Public Information Officer

Appellate Authority

Shri Ravinchandran, Second Secretary

Shri Raghu Gururaj

Ambassador

Embassy of the Republic of India
Plot 41-B, 159 HF, Campo de Milho
District Agua Grande, São Tomé
São Tome & Principe

Embassy of the Republic of India

Plot 41-B, 159 HF, Campo de Milho

District Agua Grande, São Tomé

São Tome & Principe

Phone: +239.222.1184; 
Fax: +239.222.1191
Email:  
hoc.saotome@mea.gov.in;
 
admn.saotome@mea.gov.in

Phone: +239.222.1184;

Fax: +239.222.1191

Email:  amb.saotome@mea.gov.in